Administration & Corporate Assistant

We are currently seeking to fill the position of Administration and Corporate Assistant. The position calls for a smart, mature, highly motivated, proactive and hardworking individual, who is meticulous and organized in his/her work and possesses good communication skills.

This position is open to candidates who are available on full-time or reduced-hours basis.


  • Forming part of our corporate and business support unit, this role carries the following responsibilities:
  • Providing clerical and administrative assistance to the Corporate Unit
  • Inputting and maintaining client data within a primary management information system
  • Assisting with the collection of documents from clients, such as consent forms, agreements, information forms, etc.
  • Handling various general administrative tasks such as printing, scanning, photocopying, organizing and filing of documents
  • Liaising with clients and with members of the team via email or telephone
  • Assisting with the preparation of corporate documentation such as for company formation, changes within the company or annual returns
  • Assisting with the preparation of bank account opening documentation
  • Effecting payments for clients as and when required
  • Assisting with the preparation, collection, inputting and distribution of documentation in relation to clients’ monthly payroll
  • Assisting with any internal projects which are undertaken from time to time

Particular skills required

The role calls for a conscientious individual, who:

  • Is in possession of a relevant post-secondary qualification
  • Has a minimum of one (1) year experience in an office environment in an administrative/clerical position
  • Has a good command of both written and spoken English and Maltese
  • Is proficient with Microsoft Office applications
  • Has excellent organisational skills
  • Has a professional attitude and excellent communication skills
  • Has a meticulous approach to work with an eye for detail and a high degree of accuracy
  • Is able of working under pressure, both independently and as part of a team
  • Is able to multi-task and meet deadlines
  • Has an interest in acquiring exposure to a variety of disciplines

Experience in administration within a Corporate Services administration environment is considered an asset but the necessary training will be provided.